10 Ways to Reduce Microsoft Dynamics 365 Data Costs

10 Ways to Reduce Microsoft Dynamics 365 Data Costs and Data Footprint

Are your data storage costs increasing?  Is your organization reaching its database limits, and you have received warnings from Microsoft?  

Then this article is for you.

The following tips can help you to reduce your Microsoft Dynamics data costs

Reduce your Dynamics 365 data costs
  1. Data Usage Analysis:
    We recommend that you begin by analyzing your Dynamics 365 data usage. Identify the areas where data consumption is high and find out the reasons behind it. This analysis will help you make informed decisions on where to focus your optimization efforts.

  2. Data Cleanup and Archiving:
    Over time, Dynamics 365 databases accumulate large amounts of unnecessary, inaccurate, or duplicate data. Implement data quality strategies by archiving or deleting redundant records, old attachments, and unused entities. This cleanup will reduce the Dynamics 365 storage required and in turn, minimize your data costs.

  3. Deduplicate Your Data:
    As mentioned above, you possibly have duplicate records in your Dynamics 365 system. You need to find your potential duplicate records, review them and merge the records to give you a Single Customer View (SCV) and reduce your Dynamics 365 data costs overheads.

  4. Efficient Data Import/Export:
    When importing or exporting data into or from Dynamics 365, optimize your processes to minimize the amount of data transferred. You can use data import/export templates, that map the relevant fields efficiently. You can also use a bulk import/export facility to reduce the overall data transfer volume.

  5. Data Retention Policies:
    Define and enforce your data retention policies within Dynamics 365. These policies will set the required duration for storing your different types of data and you can configure Dynamics 365 accordingly. These policies will enable the automatic purge or archive of data that is no longer needed, helping you to reduce your Dynamics 365 data storage costs.

  6. Selective Synchronization: 
    If your Dynamics 365 is being used offline or on mobile devices, consider your synchronization. With selective synchronization you choose the specific records, entities, or data subsets to be synchronized, reducing the amount of data being transferred between the server and client devices.

  7. Optimize Workflows and Processes:
    Review your Dynamics 365 workflows and processes to identify any inefficiencies that result in excessive data processing or storage. Streamline and optimize these identified workflows to minimize unnecessary data operations and reduce those associated Dynamics 365 data costs.

  8. Monitor and Control Data Usage:
    Use monitoring tools to track data usage patterns within your Dynamics 365 system. Review your usage reports and identify any unexpected spikes or abnormal patterns regularly. This proactive monitoring will help to identify potential data cost issues and enable you to take the appropriate actions in an effective manner.

  9. Consider Datacenter Locations:
    Evaluate the data center locations offered by Microsoft and select the location that aligns with your usage patterns and target audience. Choosing a data center closer to your users can potentially reduce your data transfer costs.

  10. Engage with Microsoft Support:
    If you have specific concerns or requirements regarding data costs in Dynamics 365, engage with Microsoft Support or your Dynamics 365 Account representative. Both can provide guidance, insights, and recommendations tailored to your organization's data needs.

By implementing these strategies, you can optimize your data usage, data footprint and reduce associated costs within Microsoft Dynamics 365.

Further Data Quality tips can be found here. 

Paribus 365™ is revolutionizing the way Microsoft Dynamics 365 users manage their data – as the proven DQ for Dynamics solution, your data quality guardian for Microsoft Dynamics 365. Saving users precious time and empowering organizations to finally realize the true potential of their customer data.


See Paribus 365™, the Dynamics 365 data deduplication solution, in action by requesting a free 30-day  trial, or contact us for a demo.

We improve our products and advertising by using Microsoft Clarity to see how you use our website.
By using our site, you agree that we and Microsoft can collect and use this data. Our privacy statement has more details.